How it works
Three steps from problem to fixed.
We give you your hours back — not another tool to learn.
We watch your week
A 60-minute conversation where we shadow your current workflows. We ask what you do every Monday, what triggers your emails, and what you wish would just happen on its own.
We map the repetition
We identify every task you do on a schedule, in a pattern, or every time X happens. Then we separate the work worth automating from the work that needs a human touch.
You get your time back
We hand you a prioritised list with estimated hours saved per item. If you want, we build it for you — three workflows before we leave. Then it runs on its own.
What we audit
Four places where your week quietly disappears.
Most small businesses have repetitive work hiding in the same four categories. We know where to look — and we've seen what's worth fixing.
Communications
- Email replies and follow-ups
- Client status updates
- Newsletter sends
- Meeting summaries
"Every time a new lead fills out your form, they get a reply in 90 seconds — without you."
Reporting
- Weekly KPI summaries
- Spreadsheet updates
- Dashboard pulls
- Data exports
"Your Monday morning report writes itself the night before, every week."
Finance
- Invoice chasing
- Expense categorisation
- Reconciliation reminders
- Payment confirmations
"Overdue invoices get a polite nudge at day 7, day 14, and day 30. No manual tracking."
Operations
- Scheduling and booking
- Intake forms and routing
- Handoff notifications
- Status checks
"When a project moves to "complete," your client gets a check-in email and your accountant gets the invoice."
Real results
What actually changes in your week.
These are real outcomes from real business owners — not projections, not averages.
About us
We're not here to sell you software.
GetBackTime exists for one reason: small business owners are losing hours every week to work that shouldn't be manual. We find that work, and we fix it.
We're not an AI hype shop. We're operations people — practical, direct, and only interested in outcomes that show up in your actual week.
Book AssessmentAudit first
We study how your week actually runs before recommending anything. No assumptions.
Honest by default
If automation won't save you time, we'll tell you. We'd rather lose the work than waste yours.
ROI only
Every recommendation comes with a real estimate of hours saved — not a vague "efficiency gain."
Built for SMBs
No enterprise complexity. No dev team required. Just practical systems you can actually maintain.
The Founder
Frank Ogutu
Operational Thinking. Practical AI.
GetBackTime was built on a simple idea: most AI agencies sell tools before understanding the business. We do the opposite.
Every engagement starts with an operational audit — how leads come in, how your team works, where repetitive tasks exist, and what's slipping through the cracks.
Only then do we recommend automation, so the systems we implement actually save time instead of adding complexity.
Who we work with
What people say
In their words, not ours.
"I thought I'd need to hire someone. Turns out three workflows were doing the work of half a position."
Maria Chen
Principal, Chen Consulting
"They found six things I didn't know could be automated. Five of them now run on their own."
Derek Osei
Owner, Osei Property Management
"The audit report felt like someone had been reading my emails for a year. They were right about everything."
Sarah Kowalski
Founder, Kowalski & Co
"I kept saying I'd sort out my invoicing system. They did it in two days. I haven't chased a payment since."
James Finch
Director, Finch Studio
"We do a lot of the same thing every Tuesday. Now we don't. That's the whole story."
Priya Nair
Partner, Radius Advisory
Ready to get your time back?
One conversation to see what your week could look like.
Free for the first hour. No commitment. We'll tell you honestly what's worth automating — even if the answer is "not much yet."
Typically responds within one business day.